Volunteering - Merseyside Civic Society - Merseyside Civic Society

Resources, Governance and Membership Roles

Membership Secretary (Administrative Officer) – appointed annually

Work with and report to the Resources, Governance and Membership sub group to develop and implement the Society’s Membership scheme
Handle all membership enquiries and ensure new members are welcomed to the society and entered on our Mailchimp database
Maintain effective Membership records and work with the treasurer to encourage more donations and Gift Aid
Liaise with the Community Group Co-ordinator on the recruitment of new Community Groups
Encourage more organisations to become Strategic Partners of the Society

Community Group Coordinator (Administrative Officer) – appointed annually

Liaise with existing Community Group members to ensure they are effectively represented by MCS
Work with the Membership Secretary to recruit new Community Group members

Awards Co-ordinator (Administrative Officer) – appointed annually

Help organise MCS awards schemes including handling entries, arranging judging, organising certificates and presentation events
Attend meetings of the Awards and Plaques Group
Report to the Resources, Governance and Membership Group

Heritage Plaques Co-ordinator (Administrative Officer) – appointed annually

Respond to enquiries about heritage plaques and give advice to those wanting to erect a plaque
Attend meeting of the Awards and Plaques Group and help shape MCS thinking about a possible MCS plaques scheme
Report to the Resources, Governance and Membership Group

Minutes Secretary (Administrative Officer) – appointed annually

Assisting the Secretary with the Council meetings (4 x year) of the Society, preparing agendas, taking and distributing minutes of meetings
Report to the Resources, Governance and Membership Group

Hon. Auditor (Independent Auditor of Accounts) – appointed annually

Liaise with Treasurer re preparation of financial papers for annual audit of accounts (calendar year)
Conduct annual inspection of accounts in time for MCS Annual General meeting mid-November
Make any recommendation to the Council regarding the financial position of the Society

Sub Group Chair: Communications and Events (Appointed Officer) -Reports to MCS Chair

Leading the work of the Communications and Events Group
Providing strategic direction for the Society’s brand, marketing, public relations and information systems
Coordinating the design and operation of the Society’s website and social media
Facilitating the Society’s public relations, information provision, and, press and media contacts.

Events Officer (Administrative Officer) – appointed annually (Reports to Chair: Communications and Events Group)

Co-ordinating a rolling annual programme of meetings and other Society events with specific events organisers through the Events Team
Maintaining contact with organisers as the programme progresses and advising on alternative options if an event is delayed or unable to go ahead for some reason
Liaising with the Chair and Chair of Communications on arrangements for meetings and other events and with the Chair and Secretary on arrangements for the AGM
Encouraging and supporting members of the Council and the wider Society in becoming involved in organising a range of events as team members

Marketing & Social Media Executive (Administrative Officer) – appointed annually. Reports to Chair, Communications & Events Group

Monitor and update the MCS website – https://www.merseysidecivicsociety.org working with our design agency Nonconform – full training will be given
Take responsibility for our social media platforms and ensure our news and events are promoted through those channels
Investigate and recommend new social media channels appropriate for MCS

Newsletter Editor (Administrative Officer) – appointed annually – Reports to Chair: Communications and Events Group

Sub Group Chair: Planning, Campaigns and Policy (Appointed Officer) (Reports to MCS Chair)

Leading the work of the Planning, Campaigns and Policy Sub Group
Coordinating the preparation and distribution of Green and White papers and other policy or discussion papers
Coordinating MCS contributions to city region, local planning and related strategic policies (e.g. transportation, green space and environment, etc.)
Leading on the Society’s campaigns
Maintaining liaison with other related agencies, societies and stakeholders

Planning Consultation Officer (Administrative Officer) – appointed annually (Reports to Sub Group Chair: Planning, Campaigns, and Policy)

Coordinating the work of the Planning Review Team in assessing and commenting on planning applications, including liaising with the Chair, Secretary and Chair of Communications on specific written comments
Arranging for the monitoring of planning application registers, committee meeting agendas, news reports of development proposals to identify items of concern, including maintaining links with related specialist advisers e.g., heritage
Responding to items of concern on planning and development proposals identified by the Council, the Society’s wider membership or brought to MCS by others
Oversee the Society’s campaigns such as ‘Save the Piazza Fountain and ‘The Liverpool& Manchester Railway bicentenary’.
Encouraging and supporting members of the Council and the wider Society in becoming involved in the work of the PCP